Privacy Policy
How we use your personal data
Candidate
We use personal data for the following reasons:
Processing job applications, in partnership with our clients, on whose behalf we are instructed to help fill a job vacancy. This means that if you apply for a specific job, we may pass your details to the relevant client to proceed with the application. As a result, you may receive further direct correspondence from them.
From time to time, we conduct mapping or research exercises on behalf of our clients. This is to enable them to understand a particular market. Here, we may include certain aspects of your personal data. You will not be contacted by any third party about this unless we first obtain your consent.
For equality monitoring purposes, to understand the diversity of our applicant pool, but only if admissible under the applicable law. (This information is anonymised and aggregated).
We will only use your information in accordance with this Policy, or where we are required or authorised by law to disclose your information to others or, have your permission to do so.
Client
We will use client data to perform our services to you and other legitimate business purposes such as marketing.
The type of personal data we collect and process
In all cases, we collect and process personal data about you, including your name, address, telephone number and email address.
Candidate
If you proceed with a job application, or should we consult you about a role, you may be required to submit additional personal data, usually through your CV or resume. Your CV or resume may contain employment history, education, professional qualifications, memberships, details of papers written, references and referees, as well as date of birth, education and career history, amongst other things.
Based on your explicit consent, we will also process any relevant psychometric assessments, psychological tests, or results from such assessments or tests.
From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. We do this for equal opportunity monitoring purposes and from time to time online, but only if that’s admissible under local law. This information is always anonymised and aggregated and will not be revealed to third parties without your specific consent.
We might also collect personal data from third-party databases and other public sources.
Client
As well as basic contact information we will also collect information about your role and other information provided to us by your organisation.
Your right to object and to have your data erased
At any time you may withdraw any consent you have previously given. You also have the right to ask us to stop processing any personal data and to have it erased.
Please note that no automated decisions, such as computerised candidate profiling, are made on the basis of the information we collect.
We typically retain Personal Information for as long as you accept communications from us, and upon request, we will securely delete your Personal Information so that you can no longer be identified from it, in accordance with applicable law. We typically retain such Personal Information for no longer than the period necessary to fulfill the purposes outlined in this Privacy Policy. After such time, we will securely delete and/or take steps to properly anonymise your Personal Information.
Protection of Data
Michael Williams Associates maintains reasonable technical and organizational measures to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction. To the extent that we disclose Personal Information to clients or third party service providers, we require that such third parties also maintain reasonable security and confidentiality measures and use the Personal Information in accordance with our instructions and applicable law.
Cookies
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.
We only collect "session" cookies, which are not usually stored after your browsing session has ended. You may delete and block all cookies, or just certain types of cookies, via your browser settings. However, if you choose to block or delete cookies, this may affect the functionality of the website.
